Executive Assistant

KHS Gruppe | Waukesha | Administration | Berufserfahrene

Du und KHS:
Zusammen sind wir Weltklasse

Your responsibilities

Maintain and refine internal processes that support executives companywide, and coordinate internal and external resources to expedite workflows
Manage communication with employees by liaising with internal and external executives on various projects and tasks
Plan and orchestrate work to ensure that senior executives’ priorities are met, organizational goals are achieved, and best practices are upheld
Manage sensitive matters with a high level of confidentiality and discretion especially decisions directly impacting the global operations of the company.
Sustain a daily calendar of meetings and events.
Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects and other documents in support of objectives for the organization.
Arrange travel and accommodations for executives. Prepare expense reports.
Screen incoming telephone calls; take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff.
Excellent communication and time management skills; proven ability to meet deadlines.
Ability to function well in a high-paced environment; performs additional duties as assigned by executives.
Draft and prepare correspondence for internal announcements, board meetings, and organizations that the executive is involved with
Manage the Executive's contacts
Assist in preparing and managing presentations and decks.
Be responsive to emails/texts/phone calls, with contact outside normal business hours
Welcome the Executive’s guests by greeting them, in person or on the phone, answering or directing inquiries.
Use discretion, confidentiality, and good judgment to handle C-Level matters.
Represent the company and the Executive in a positive light through great follow-through skills and sound judgment.
Conserve the Executive's time by reading, researching, collecting and analyzing information as needed, in advance.
Complete ad hoc projects as assigned – such as personal events and/or family needs.
Organize complex calendars and schedules, resolving any scheduling issues

Your profile

High School Diploma required. An Associate Degree in Business Management or a related field is preferred
Three years of administrative support experience required.
Mastery of MS Office including Outlook, Teams, Word, Excel and PowerPoint.

Benefits

Medical, Dental, Vision insurance offered at 30 days of employment
Generous Educational Reimbursement program
Company sponsored Life and Disability Insurance
Paid Time Off
Ten (10) Paid Holidays per year
401K with Company Match

Jetzt bewerben

Ansprechpartner

Katie Williams
Human Resources

Warum KHS?

KHS ist ein global agierender Hersteller von Abfüll- und Verpackungsanlagen. Mit ca. 5.000 Mitarbeitern und KHS-Standorten in über 40 Ländern nehmen wir eine führende Stellung in der Branche ein. Dabei stehen Qualität, Kundenorientierung, Nachhaltigkeit und Zuverlässigkeit immer im Fokus – und das seit über 150 Jahren.

Um unseren Erfolg auch in Zukunft zu sichern, brauchen wir Weltklasse-Mitarbeiter – und wir bieten diesen auch viele Leistungen.

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